HR & Administration Officer

عن الوظيفة

Location: Aden Mall (Office Based with regular visits to operations team at warehouses) Employment Type: Full-Time Working Hours: 9am-5pm (Saturday to Thursday) Role Objective This is an office-based role with regular visits to warehouses and operational sites to manage HR matters, attendance, compliance and employee relations. The role exists to execute all Human Resources operations, ensuring labour law compliance, disciplined workforce management and accurate HR governance across both office and warehouse operations. The scope of this role includes all HR-related tasks whether explicitly stated or reasonably connected to people management, compliance, employee discipline, payroll inputs or overall HR governance. Key Responsibilities: Human Resources Operations • Manage the full employee lifecycle from recruitment to exit • Prepare, issue and manage employment contracts, amendments and terminations • Manage onboarding, induction and probation processes • Maintain accurate and confidential employee records Labour Law & Compliance • Ensure compliance with labour laws and employment regulations • Act as first point of reference for labour law matters • Coordinate labour inspections, audits and statutory requirements • Maintain compliance calendar and deadlines Employee Relations & Discipline • Handle employee relations, grievances and misconduct • Conduct investigations and disciplinary actions • Issue verbal and written warnings in line with policy • Visit warehouses to resolve HR and disciplinary matters Attendance, Leave & Working Hours • Own attendance governance across all departments • Manage leave policies, approvals and balances • Oversee overtime governance and attendance discrepancies Payroll & Benefits Coordination • Prepare and validate payroll inputs • Coordinate payroll processing with Finance • Administer employee benefits and statutory entitlements • Resolve payroll and benefits related queries Recruitment & Workforce Support • Coordinate recruitment with hiring managers • Manage job descriptions and role documentation • Support manpower planning from HR execution perspective HR Systems & Odoo Ownership • Own employee master data accuracy in Odoo and HR documents in Google Drive • Manage contracts, leave and attendance modules • Generate HR reports for management Policies & Governance • Draft, update and enforce HR policies and employee handbook • Ensure consistent policy application across office and warehouses • Act as HR risk control for management Authority Limits • Can enforce HR policies and issue warnings upon approval • Can issue standard HR documents and contracts • Must escalate terminations, salary changes, promotions and legal disputes • No budgetary or commercial authority Qualifications & Experience • Bachelor’s degree in HR, Business Administration or related field • Minimum 6-8 years HR experience • Strong local Yemeni labour law knowledge Languages & Systems • Fluent English and Arabic • HR systems (Odoo Preferred), Office Suite and/or Google Workplace